Registration, Financing, Privacy

FERPA: The Federal Education Right to Privacy Act

• Federal privacy regulations restrict the Office of International Education (OIE) from discussing student records and study abroad information. A student may sign a form to allow named individuals access to such information. Federal law stipulates that students may not sign under duress; therefore, the form is available for your student in our office and at pre-departure. We recommend you discuss this with the student.

Registration

• The OIE will register each student for study abroad at IUP under the schedule code "OLOC." The student must have his or her schedule clear of any scheduled classes or "holds" in order for this process to be completed. Only after a student is registered will the bills be issued.
• Holds: A hold is placed on a student's account for many reasons, such as a parking ticket, infirmary fee, etc. Registration cannot occur if there is a hold of any kind. Students can access this information through their URSA account.

Financial Aid

• Please have your student contact the Financial Aid office regarding grants and loans. Each student will be encouraged to meet with Leslie Thomas in the Financial Aid office regarding funding of his or her study-abroad experience. Even if students normally do not use loans or receive grants, it is highly recommended that they discuss not only financial options, but procedures and policies they might not be aware of otherwise. Leslie Thomas can be reached at leslie.thomas@iup.edu.

Scholarships

• Amanda Stein A.L.Stein@iup.edu in the Office of the Bursar is the contact for scholarships. If your student currently has a scholarship, please contact Stein or refer to the scholarship details for requirements.
• The OIE has five scholarships available for students who study abroad during the Fall or Spring semester. Please have your student inquire at the International Education office.

Billing

• The OIE will provide the exchange fee information to the IUP Office of the Bursar in order for your student's bill to be issued from IUP. Bills are usually issued in late August for the Fall semester, early December for the Spring semester, and late April/May for Summer Session. Carly Nicholson, carly@iup.edu, is the contact for the Office of the Bursar.
• If your student has not received a bill, or the bill reflects incorrect information, please have your student contact the Office of International Education, as there may be some error or exception.
• The Power of Attorney form should have arrived by mail. It is a wise idea to have a limited power of attorney named before the student embarks on his or her journey. It is also a good idea to make a few copies before it is signed. For example, have one for the bank, one for Bursar's office, one for your records, etc.

Study Abroad Administrative Fee

This fee is added to each bill. Here are some fee details:

• $300 for semester exchange (Fall or Spring)
• $200 for summer exchange
• $500 for European Teacher Education Network semester exchange (Fall or Spring)
• $540 for art exchange (Fall or Spring)